A swim school has a scheduling constraint no other class business shares: safety sets the numbers. A learn-to-swim class can only hold so many small children per instructor, levels run in a strict progression, and a child moves up only when they pass. Add terms that repeat, tuition that recurs, and parents managing two or three kids at different levels, and a paper roster on a clipboard by the pool stops coping. We set Vancouver swim schools up with one system that enrols by level, holds safe ratios, and bills tuition on its own.
Techalyst builds and sets up enrolment and billing software for swim schools and learn-to-swim programs across Vancouver and the Lower Mainland.
One system, built for levels and terms
- Parents enrol a child in a class by level and age on your own page, within the ratio and cap you set per class.
- Recurring tuition bills itself each term, across siblings and multiple classes.
- One family account holds every child, their level, their class and every invoice.
- Instructors, lanes and levels are set up the way your pool timetable really runs.
- Level progression is tracked, and a waitlist fills a freed spot the moment it opens.
Whether you charge per term, per month, or per session, it fits how your school bills.
Then we extend it into the rest
Because we build the software, enrolment is only the base. We grow it into everything a swim school needs, under your own brand:
- A website with your levels, schedule and enrolment built in.
- A parent portal for schedules, invoices, and their child's level and progress.
- An online store for gear, private lessons and camp fees.
- A branded mobile app so parents enrol and pay from their phone and staff see the deck at a glance.
Start with enrolment and tuition, add the rest as you grow.
Your school, not a monthly rental
Swim-school platforms charge monthly, often per student, and keep your family list and records. The setup we build keeps your families, their history and your revenue on your own footing, with no per-student fees climbing as you fill classes.
Built for Vancouver
Vancouver families put their kids in the water early, and swim schools compete on being organised as much as safe. Enrolment a parent can do from their phone, classes that never exceed a safe ratio, tuition that bills itself across siblings, and progress a parent can see are what turn a trial lesson into a family that stays through every level. We build that for you.
Frequently asked questions
Can classes be capped to safe instructor ratios?
Yes. Each class has its own ratio and cap, and closes when it is full.
Can one parent manage several children at different levels?
Yes. One family account holds every child, their level, class and invoices.
Does tuition bill automatically each term?
Yes. Recurring tuition bills on its own across siblings and classes.
Can it track level progression and waitlists?
Yes. Progress is tracked, and a waitlist fills a freed spot as soon as it opens.