A counselling practice is built on a standing weekly hour and a great deal of trust. Clients book recurring sessions, often need a claim-ready receipt, sometimes meet in person and sometimes online, and every part of it, the notes, the intake, the payment, has to be handled with real privacy. When a therapist runs this on a personal calendar, an email inbox and a separate video link, the admin quietly eats the time that should go to clients, and the privacy is never quite certain. We set Vancouver counsellors and therapists up with one system that books sessions, handles intake and payment, and keeps it private.
Techalyst builds and sets up booking and billing software for counsellors, therapists and mental-health practices across Vancouver and the Lower Mainland.
One system, from booking to paid
- Clients book a session with a specific therapist on your own page, in person or online, at your real availability.
- Recurring weekly sessions are set once and repeat, the standing hour handled without rebooking.
- Intake and consent forms are completed privately before the first session.
- The session is invoiced, clients pay online, and a receipt is ready for their extended-health claim.
- A cancellation window protects your time, and online sessions link straight from the booking.
Run a solo practice or a group of therapists, each with their own schedule and clients.
Then we extend it into the rest
Because we build the software, booking is only the base. We grow it into everything a practice needs, under your own brand:
- A website that reflects your practice and takes bookings directly.
- A private client portal for sessions, forms, receipts and secure messages.
- Online sessions linked from the booking, with no separate tool to manage.
- A branded mobile app so clients book and you run your week from your phone.
Start with booking and intake, add the rest as you grow.
Your practice, your data
For mental-health work this is not optional: the setup we build keeps your client records, notes and intake on your own system, not rented space on a platform that can change its terms. No per-therapist fees climbing as you grow, and we build with the confidentiality your practice requires in mind.
Built for Vancouver
Vancouver's counselling scene serves a busy, stretched professional population, and much of it now runs online as much as in person. Recurring sessions that hold the standing hour, private intake done ahead, claim-ready receipts, and online sessions linked from the booking are what let a therapist spend their time on clients rather than admin. We build that for you.
Frequently asked questions
Can recurring weekly sessions repeat automatically?
Yes. The standing weekly session is set once and repeats without rebooking.
Does it handle online sessions?
Yes. In-person and online sessions are both supported, with the link from the booking.
Do clients get receipts for extended health?
Yes. Every paid session produces a claim-ready receipt.
Is client data kept private?
Yes. Records, notes and intake stay on your own system, built with the confidentiality your practice requires.