A notary's day is precise, appointment-based work: a signing here, a certified copy there, a statutory declaration, each a different service at a different length and fee, often tied to a deadline that cannot slip. When bookings come by phone and documents arrive as a scramble of emails, appointments run late, the wrong paperwork shows up, and a real-estate signing that had to happen today does not. Most practices run this on a calendar and an inbox. We set Vancouver notaries up with one system where clients book the right service, send documents ahead, and pay online.
Techalyst builds and sets up booking and billing software for notaries and legal-document services across Vancouver and the Lower Mainland.
One system, from appointment to paid
- Clients book a specific service on your own page, a signing, a certified copy, a declaration, each with its own length and fee.
- Documents are uploaded ahead of the appointment, so you arrive prepared and nothing is missing.
- The booking creates the invoice, and clients pay online or in office.
- A deposit or prepayment holds appointments for services that need it.
- Buffers and lead times keep a deadline-driven day running on schedule.
Run a solo notary or an office with several, each with their own schedule and services.
Then we extend it into the rest
Because we build the software, booking is only the base. We grow it into everything a practice needs, under your own brand:
- A website that lists your services and takes bookings directly.
- A client portal for appointments, documents, invoices and history.
- Secure document handling so files are shared and stored properly.
- A branded mobile app so clients book and you run the day from your phone.
Start with booking and documents, add the rest as you grow.
Your practice, your data
For a notary this matters: the setup we build keeps your client records and documents on your own system, not rented space on a platform that can change its terms. No per-seat fees climbing as your office grows, and where your practice has specific confidentiality obligations, we build with them in mind.
Built for Vancouver
Much of Vancouver's notary work is tied to real estate and its deadlines, downtown offices handling signings and conveyancing where a slipped appointment is a real problem. Booking by service so time is allocated correctly, documents uploaded before the appointment, and a schedule that holds to the day are what keep a busy notary practice on time and on top of its files. We build that for you.
Frequently asked questions
Can clients upload documents before the appointment?
Yes. Documents are uploaded ahead so you arrive prepared and nothing is missing.
Can each service have its own length and fee?
Yes. Every service, signing, certified copy, declaration, has its own time and price.
Where are client documents stored?
On your own system, under your control, with secure document handling.
Does it work for a solo notary or an office?
Both. One notary or an office with several, each with their own schedule.