A med spa books differently from a salon. Treatments are high value, chair and provider time is expensive, and a no-show on an injectable or laser slot is a serious loss. Clients usually start with a consultation, treatments run in series and packages, and every visit needs consent and history on file. Most clinics stitch this together across a booking tool, a card terminal and a folder of paper forms. We set Vancouver med spas and aesthetics clinics up with one system that runs consults, treatments, deposits and forms together.
Techalyst builds and sets up booking and billing software for med spas and aesthetics clinics across Vancouver and the Lower Mainland.
One system, from consult to paid
- Clients book a consultation or a specific treatment with a provider on your own page, at each provider's real hours.
- Each treatment has its own length and price, and a deposit is taken online to protect high-value slots.
- The booking creates the invoice, clients pay online or in clinic, and packages and series draw down as they are used.
- Consent and intake forms are completed before the visit, not in the waiting room.
- Buffers, lead times and cancellation windows keep the schedule and the room clean.
It handles a solo injector or a full clinic of nurses and providers, each with their own schedule and treatments.
Then we extend it into the rest
Because we build the software, booking is only the base. We grow it into everything a clinic needs, under your own brand:
- A website that reflects your clinic and takes bookings directly.
- A client portal for appointments, forms, packages and rebooking.
- An online store for skincare, memberships, gift cards and prepaid series.
- A branded mobile app so clients book and you run the clinic from your phone.
Start with booking and deposits, add the rest as you grow.
Your clinic, your data
For a med spa this matters more than for most: the setup we build keeps your client records, consent forms and history on your own system, not rented space on a platform that can change its price or its terms. No per-provider fees climbing as you grow, and where your clinic has specific privacy obligations, we build with those in mind.
Built for Vancouver
Vancouver's aesthetics market is competitive and discerning, from Yaletown and the West Side to South Granville, and clients expect to book a treatment online, complete their forms ahead, and never sit waiting. Deposits that protect a laser slot, packages that track themselves, and a booking experience that feels as premium as the clinic are what keep high-value clients coming back. We build that for you.
Frequently asked questions
Can I take a deposit on high-value treatments?
Yes. A deposit is taken online to hold the slot, and it comes off the treatment total.
Can clients complete consent and intake forms before the visit?
Yes. Forms are completed online ahead of the appointment.
Can I sell packages and treatment series?
Yes. Packages and series are supported and draw down automatically as they are used.
Where is our client and consent data stored?
On your own system, under your control, not on a rented platform.