A daycare runs on a few things that all have to stay perfectly straight: a waitlist that families are desperate to get off, enrolment that must respect licensed ratios by age group, monthly fees that need billing on time, and parents who want to know their child is safe and what they owe. Miss a ratio and you have a licensing problem; lose track of the waitlist and you have upset families; bill late and your cash flow slips. Most centres run all of it on a binder and a spreadsheet. We set Vancouver daycares up with one system that holds the waitlist, the enrolment, the ratios and the fees together.
Techalyst builds and sets up management software for daycares and childcare centres across Vancouver and the Lower Mainland.
One system, from waitlist to paid
- Families join a waitlist online, and you move them into enrolment when a spot opens.
- Enrolment respects licensed ratios by age group, so infant, toddler and preschool rooms never go over.
- Monthly fees bill automatically, full-time or part-time, across siblings, with subsidies accounted for.
- Daily attendance, sign-in and sign-out are tracked, so you always know who is in the building.
- One family account holds every child, their room, their schedule and their invoices.
Run a single centre or several, each with its own rooms, ratios and enrolment.
Then we extend it into the rest
Because we build the software, the core is only the start. We grow it into everything a centre needs, under your own brand:
- A website with your programs, waitlist and enquiry built in.
- A parent portal and app for updates, photos, invoices and their child's day.
- Digital forms for enrolment, consent and emergency information.
- Reports on enrolment, ratios, revenue and the waitlist at a glance.
Start with waitlist and enrolment, add the rest as you grow.
Your centre, your data
Childcare platforms charge monthly, often per child, and hold your family and child records on their servers. The setup we build keeps your families, their records and your revenue on your own system, with no per-child fees, and where your centre has specific privacy obligations, we build with them in mind.
Built for Vancouver
Childcare in Vancouver is in short supply and high demand, with long waitlists and parents who move fast when a spot opens. A waitlist families can join online, enrolment that protects your ratios, fees that bill themselves with subsidies handled, and a parent app that keeps families in the loop are what keep a centre full, compliant and calm. We build that for you.
Frequently asked questions
Can it hold a waitlist and move families into enrolment?
Yes. Families join the waitlist online and you enrol them when a spot opens.
Does it respect licensed ratios by age group?
Yes. Enrolment respects ratios by room, so infant, toddler and preschool never go over.
Do monthly fees bill automatically?
Yes. Full-time or part-time fees bill on their own across siblings, with subsidies accounted for.
Can parents see updates and invoices?
Yes. We can add a parent portal and app for updates, photos and payments.