Catering runs on the quote, and the quote is where it gets messy. An enquiry comes in for an event on a date, the price depends on the headcount and the menu, a deposit needs to secure the booking, and the balance is due later, all while three other events are being quoted the same week. Do it in email and a spreadsheet and something slips: a date held for a client who ghosts, a final headcount that never got confirmed, an invoice sent late. We set Vancouver caterers up with one system that turns enquiries into quotes, secures the date with a deposit, and runs the payments on its own.
Techalyst builds and sets up booking and billing software for caterers and event food businesses across Vancouver and the Lower Mainland.
One system, from enquiry to paid
- Enquiries come in with the event, date and headcount, and turn into a quote from your menu and packages.
- A deposit secures the date online, so a hold is a commitment, not a maybe.
- The final headcount and menu are confirmed on the booking, so nothing is guessed on the day.
- Payment schedules run the deposit now and the balance later, tracked for you.
- Delivery, setup and staffing add-ons attach to the quote and the total.
Run corporate drop-offs, weddings and full-service events, each priced and managed the way you actually work.
Then we extend it into the rest
Because we build the software, quoting is only the base. We grow it into everything a caterer needs, under your own brand:
- A website that shows your menus and packages and takes enquiries and orders directly.
- Online ordering for corporate lunches and drop-off catering, paid up front.
- A client portal where planners see their quote, menu and payments.
- A branded mobile app so you manage events and quotes from your phone.
Start with quotes and deposits, add the rest as you grow.
Your business, not a monthly rental
Catering platforms charge monthly and keep your client and enquiry list. The setup we build keeps your clients, your quotes and your revenue on your own footing, with no per-order fees climbing as you grow.
Built for Vancouver
Vancouver catering splits between corporate, offices ordering lunches and events downtown, and weddings and private functions across the city. Both live on turning enquiries into confirmed, paid bookings fast. Quotes that build themselves from headcount, deposits that secure a date, and online ordering for the corporate side are what keep a kitchen booked and paid. We build that for you.
Frequently asked questions
Can a quote build itself from the headcount and menu?
Yes. Enquiries turn into quotes from your menu and packages, priced by headcount.
Can I take a deposit to secure a date?
Yes. A deposit is collected online to hold the date, with the balance on a schedule.
Can I take online orders for corporate drop-offs?
Yes. Online ordering for corporate lunches and drop-off catering is paid up front.
Does it handle final headcount and add-ons?
Yes. Final headcount, menu and add-ons like delivery and staffing are confirmed on the booking.